Embassy attestationMalaysia Embassy Attestation
Malaysia is not a party to the Apostille Convention according to the HCCH status table (last updated 30 June 2026, checked 12 November 2026), so Indian documents need MEA attestation followed by attestation at the High Commission of Malaysia in New Delhi or a Malaysian consulate in India.
Malaysia embassy attestation is the route Indian documents follow before they are used in Malaysia. Indian engineers, IT professionals, students and business owners move there every year, and Malaysian employers, universities and registries usually want proof that an Indian document is genuine. Malaysia's mission in India is a High Commission rather than an embassy, but the process is the same legalisation chain.
Why Malaysia embassy attestation applies instead of an Apostille
Malaysia is not a party to the Hague Apostille Convention. It does not appear in the HCCH status table (last updated 30 June 2026). An MEA Apostille therefore has no effect for Malaysia, and Indian documents are legalised instead:
- Notarisation where required, then authentication by the relevant state department, or by a Chamber of Commerce for company documents
- Attestation by the Ministry of External Affairs (MEA)
- Attestation by the High Commission of Malaysia in New Delhi or a Malaysian consulate in India
The High Commission of Malaysia in New Delhi states that a document must first be attested by the Ministry of External Affairs before it can be submitted. Plan the Indian stages in that order, and do not laminate the original at any point.
Which Malaysian mission handles your document
Malaysia has a High Commission in New Delhi and consulates general in Mumbai and Chennai. Each mission publishes its own submission rules, and they are not identical. Check the current instructions of the mission you plan to use, or ask us to check for you before the documents leave your hands.
Documents by purpose
- Employment: employers and immigration authorities commonly ask for an attested degree certificate when a professional work pass is applied for. Some also ask for experience letters.
- Family and dependants: a marriage certificate and children's birth certificates are typically needed when a spouse and children join the pass holder.
- Study: universities may ask for attested marksheets and earlier certificates. Requirements differ between institutions, so follow the list in your offer letter.
- Business: an Indian company opening a Malaysian subsidiary or branch, or appointing a local representative, is usually asked for a certificate of incorporation, constitutional documents and a board resolution or power of attorney.
What happens before the MEA
The first stage depends on the document, not on the destination. Educational documents typically go to the Education or HRD Department of the state that issued them, sometimes after verification by the university or board. Personal documents such as birth and marriage certificates typically go to the state Home Department or General Administration Department. Commercial documents are attested by a Chamber of Commerce.
State practice varies, and so does the time each department takes. We confirm the correct department for your document before anything is submitted.
After the Malaysian mission
Some Malaysian offices ask for a further endorsement or verification in Malaysia before they accept a foreign document. This depends on the office and the purpose. Ask your employer, university or the receiving authority whether anything more is needed after the High Commission stage, ideally before you start.
Translation into Malay or English
Malay is Malaysia's official language, and English is widely used in business and education. Documents already in English are often accepted as they are. Documents in Hindi, Gujarati, Marathi or another Indian language usually need a translation. Whether it should be into English or Malay, and whether it must be attested with the original, is for the receiving authority to say.
How we help
ApostilleService.in is a private facilitation service. We prepare your documents, submit them at each Indian stage of embassy attestation, track progress and return them to you. Attestations themselves are issued by the state departments, the MEA and the Malaysian mission.
Tell us which documents you hold and what they are for through request a quote. Pricing is confirmed once we have reviewed the documents.
Route for Indian documents going to Malaysia
- 1
Confirm requirements with the Malaysian side
Ask your employer, university, registry or business partner which documents need attestation and whether anything further is needed in Malaysia.
- 2
Notarisation and state or Chamber authentication
Educational documents typically go to the State Education or HRD Department, personal documents to the Home Department or GAD, and company documents to a Chamber of Commerce.
- 3
MEA attestation
The Ministry of External Affairs attests the state or Chamber authentication. The High Commission of Malaysia asks for this before it accepts a document.
- 4
Malaysian High Commission or consulate attestation
The document is submitted to the High Commission of Malaysia in New Delhi or a Malaysian consulate in India, following that mission's current instructions.
- 5
Translation and steps in Malaysia
Where the receiving office asks, the document is translated into English or Malay and endorsed or verified further in Malaysia.
Documents commonly prepared for Malaysia
Frequently asked questions
Can I use an Apostille for Malaysia?
No. Malaysia is not a party to the Apostille Convention, so an MEA Apostille is not the route. Indian documents need MEA attestation followed by attestation at the High Commission of Malaysia or a Malaysian consulate in India.
Does the Malaysian High Commission attest a document without MEA attestation?
The High Commission of Malaysia in New Delhi states that documents must first be attested by the Ministry of External Affairs. Each Malaysian mission in India sets its own submission rules, so check the current instructions of the one you use.
Which documents are usually attested for a job in Malaysia?
A degree certificate is the most common request, sometimes with experience letters. If your family is joining you, a marriage certificate and children's birth certificates are typically needed too. Your employer will confirm the exact list.
Do my documents need translating into Malay?
Not always. English documents are often accepted as they are. Documents in other Indian languages usually need a translation, and the receiving authority decides whether it should be in English or Malay.
Is anything needed in Malaysia after the High Commission stage?
Sometimes. Some Malaysian offices ask for a further endorsement or verification in Malaysia. Ask the receiving authority before you begin so the whole chain is planned once.
Not sure which route your document needs?
Tell us the document and the destination country. We will confirm the route, the documents we need from you and a quotation — before you send anything.